QUESTIONS FOR INTERVIEW OF: PERSONAL SECRETARY GRADE III
6. DUTIES OF PERSONAL SECRETARY DURING THE MEETING:
. To arrange conference room set up.
. To-supply stationery.
. To welcome new member.
. To supervise conference room.
· To read previous minutes.
. To record minutes of meeting.
. To record minutes of meeting.
. To record the attendance.
7. EFFECTIVE OF LISTENING:
Daydreaming
. Detouring
· Debating
. Private planning
8. BARRIES OF COMMUNICATION:
Fault sense Mechanism.
Noise.
Language.
. Filtering of Information.
. Poor Listening.
. Busy receiver.
9. ADVANTAGE OF FILING DOCUMENT:
To keep records tidy and clean.
o To make them easily when required. .
o To preserve them for future reference.
o To keep them for research and planning purposes.
10. TYPES OF CLASSIFIED DOCUMENT:
Confidential – Blue file.
Secret
Top Secret
11. TYPES OF VISITORS:
Formal Visitors
Information Visitors – Comes to your office without appointment.
12. IT IS NECESSARY TO INTERVIEW VISITORS:
To know the purpose of their visit
For security reasons
· To be able to direct them to proper officers
